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your addressee’s name
city, state and zip
dear mr. (or ms.) last name,
start your letter with a grabber—a statement that establishes a connection with your reader, a probing question, or a quotable quote. briefly say what job you are applying for.
the mid-section of your letter should be one or two short paragraphs that make relevant points about your qualifications. you should not summarize your resume! you may incorporate a column or bullet point format here.
your last paragraph should initiate action by explaining what you will do next (e.g., call the employer) or instigate the reader to contact you to set up an interview. close by saying “thank you.”
your handwritten signature
your name (typed)
sample cover letter 1
brenda j. wilson
1703 walnut grove avenue
philadelphia, penn. 19107
(215) 555-7983, ext. 2856
august 12, XX
metropolitan children’s hospital
p. o. box 411067
philadelphia, penn. 19002
attn: robin boyd, human resources
re: director for patient financial services
dear mrs. boyd:
i was very interested to see your advertisement for a director of patient financial services in the philadelphia inquirer (8-11-01). i have been seeking just such an opportunity as this, and i think my background and your requirements may be a good match. my resume is enclosed for your review.
of particular note for you and the members of your team as you consider this management placement are my strong accomplishments in reducing outstandings and reorganizing accounting and collections functions to achieve improved operating efficiency internally and improved cashflow for the institution as a whole.
consider the following:
reduced a/r days from 110 to 60.4.
reduced staff by 6.5 ftes with concurrent increase in total departmental performance.
reduced patient complaints with simultaneous increase in a/r collected.
improved cashflow by $1.6 million per month.
additionally, my contributions have been mainly achieved by improving information flow within the patient financial services function, improving patient financial services utilization of already available mis services, and improving cooperation between patient services and admissions, ur, contracting, and medical records functions.
after fifteen years in patient accounting, i have a thorough understanding of every aspect of this function in a modern hospital/medical center setting. my current employer is very happy with my performance, but i view myself as somewhat o